Below are the Exhibitor Terms & Conditions that all Exhibitors and Sponsors agree to when securing their booth at the 2026 WEMSA Conference & Expo. We’ve provided them here for your reference. If you have any questions regarding this agreement, please contact us, our team is happy to assist.

Organization/ Lessor: Wisconsin EMS Association® (WEMSA®)

Address: 26422 Oakridge Drive, Wind Lake, WI 53185

Telephone:  (414) 431-8193

Email: wemsa@wisconsinems.com

1. Submission of contract constitutes agreement to provide payment in full and is nonrefundable for cancellation or no-show. 
2. Payments are accepted by credit card (4% processing fee applies) or check. After November 15th, 2025 registration for booth space may only be made using a credit card. 
3. The exhibit area will be used solely for the purpose of display and/or sales of the product or service listed in the company information. Subleasing or booth space sharing is not allowed without the prior approval of the Wisconsin EMS Association. 
4. No portion of the display into or otherwise encroach upon any other booth space, aisle, walkway, public area or rise above the show floor by more than 15 feet; and that no alterations be made to the exhibit area without the consent of the Wisconsin EMS Association. 
5. The exhibit area shall be kept in a clean condition. 
6. No food or beverages products will be sold or handled out from the booth space without prior approval. Only food vendors are allowed to hand out their own products. All other items must be purchased from the Resch Expo Center vendors. 
7. Lessee shall hold harmless the Wisconsin EMS Association Staff, Board of Directors, Conference Committee, Resch Expo, or any of their agents for any liability, or personal injury to themselves or their agents, and/or loss or damage to personal property or company property during any portion of the conference. 
8. Lessee will be allowed to set up their booth space on Tuesday, February 3rd, 2026 between 8:00 a.m. and 4:00 p.m. CST for helicopter vendors only. All vehicles must be placed by 3:00 p.m. CT Wednesday, February 4th, 2026.
9. Lessee will be allowed to set up their booth space on Wednesday, February 4th, 2026 between 8:00 a.m. and 3:00 p.m. CST for all other exhibitors.
10. Preferred booth location will be selected by the Lessee at time of booking. Changes to the layout of the exposition hall and/or location of the booth may be made at any time at the discretion of the Wisconsin EMS Association. Exhibit hall floor layout will not be final until mid-December 2025 unless otherwise indicated. 
11. All Resch Expo buildings are "non-smoking" facilities, and smoking is not permitted inside any of the buildings. We do not restrict smoking on outdoor areas of our premise, and are grateful for everyone's help in preventing litter and inconvenience to others. Please inform exhibitors, production personnel and others about this policy. 
12. The premises must be vacated by 8:00 p.m. on Friday, February 6th, 2026 but not before the official show closes on that date. A $250.00 fee may be accessed if the booth is vacated prior to the official show close on Friday. 
13. Per WEMSA policy, no exhibitor is permitted to dismantle their booth prior to 5:15 PM on Friday, February 6, 2026. Early teardown creates a significant safety risk for attendees, staff, and fellow exhibitors and must be strictly avoided. Beyond safety, early dismantling negatively impacts the attendee experience and undermines the professionalism of the event. To ensure a safe and successful expo, all booths must remain fully intact and staffed until 5:15 PM. Please plan your travel and logistics accordingly. Load out will be allowed once attendees have vacated the Exhibit Hall and will commence with approval from the Resch Expo facility staff.
14. Resch Expo has an "open loading dock" policy, which provides both show management and exhibitors freedom to use their own labor or hired services to unload equipment from trucks and to set up and dismantle exhibits and other show needs.
15. The use of hazardous materials is not permitted without the written approval of Resch Expo and the Village of Ashwaubenon. Targeted Hazardous Materials include but are not limited to: open flames, hot coals, natural gas hook ups, compressed gas cylinders (such as propane and acetylene), gasoline, radioactive material, and/or any flammable combustible or toxic liquid, solid or gas. The use of hazardous materials is not permitted without the written approval of Resch Expo and the Village of Ashwaubenon. For more information contact the Resch Expo Center. 
16. Materials used in the construction of displays must be fire retardant or resistant and are subject to the approval by the Village of Ashwaubenon and Resch Expo management. Exhibitors are responsible for the safe construction and maintenance of their displays. Show management is responsible for all event equipment and participants. 
17. Lessee shall notify the Wisconsin EMS Association and obtain written authorization by Resch Expo management and the Village of Ashwaubenon building Inspection Department for exhibit booths which have closed ceilings, upper decks or any large overhead advertising device in excess of 100 square feet. These require the use of perforated or porous materials that will not obstruct fire sprinkler protection. The Village of Ashwaubenon requires such booths to be equipped with portable fire extinguishers. 
18. This rental payment entitles the Lessee to use booth space, booth package items as specified, and if indicated, electrical service at the additional charge specified. Conference sessions, meal functions, banquets or other conference functions are no part of this agreement. 
19. Any cash and carry product sales must be approved in writing by the Wisconsin EMS Association prior to exhibiting at the conference. 
20. Any termination of this contract by the Lessee does not constitute a refund of booth space fees. 
21. Any use of Wisconsin EMS Association's or WEMSA conference name or logo(s) to promote an exhibitor's business, product on site or off site event/party, during the week of the conference, is prohibited without prior written authorization. 
22. Onsite marketing activities to promote on-site or off-site activities or events is strictly forbidden. 
23. Soliciting of business, distribution of samples, literature and posting of signs or banners is permitted only within the perimeters of your own booth. Contact the Wisconsin EMS Association for available literature distribution opportunities.